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As a student at Maysville Community & Technical College you will have many questions throughout your time with us. You can find many answers on this website, our KCTCS website, or our KCTCS catalog. If you are visiting on campus, please feel free to stop by any of our Student Records office at any of our four campuses.
Below you will find a list of some of the most frequent questions that we get in the Registrar's Office to assist you in finding answers to some of the more common questions. To view the answers, you can click on each question to open the panel to expand the section.
If you have questions that are not listed below feel free to give us a call at our Go KCTCS Student Service Center at 1-844-528-3782 at any time with questions, available 24/7/365.
Where can I find the college catalog?
How do I receive my grades?
How do I change my program of study?
Where do I go if I need verification that I am enrolled?
For verification for automobile or health insurance purposes, you should obtain the proper forms from your insurance companies and take them to the Student Records Office for completion. During peak times, there may be a delay in processing.
What if I need to change my address or name?
If you need to change your address, you can do that at your convenience on through your Student Service Center in Peoplesoft
Where is the student records office located?
- Licking Valley Campus Administrative Suite, L203-D
- Maysville Campus Office of Enrollment & Student Services, T-101
- Montgomery Campus Please see the campus Administrative Assistant
- Rowan Campus Administrative Suite, C-100C
How do I calculate my GPA?
What do I need to do if I want to receive an Incomplete Grade?
You and your instructor will discuss the requirements for completion of course with the time limit for completion not to exceed a maximum of one year. Failure to do so will result in a change of grade from I to an E.
We will maintain a record of incomplete grades recorded in courses of that college. This record, completed by the instructor at the time the I grade is reported, shall include: (1) the name and number of the student, (2) the course number and hours of credit, (3) semester or session and year of enrollment, (4) signature of the instructor, (5) a brief statement of the reason(s) for recording the incomplete grade, and (6) an adequate guide for removal of the incomplete grade. In the instructor's absence, the division chairperson or the designee, shall forward to the president/director (or designee) the appropriate letter grade to replace the incomplete grade.
What if I don't agree with my final grade in a course?
What is an academic record
Student academic records are stored electronically at the Maysville Campus and are maintained by the Registrar of Maysville Community and Technical College. Some duplicates of records are maintained at the Kentucky Community and Technical College System Office in Versailles, KY. An academic record may consist of the following:
- Academic records from schools previously attended
- Scores or results on various standardized tests and interest/aptitude inventories
- Degree awarded
- Current academic work completed
- Applications for admission
- Data relating to financial aid
- Letters of recommendation
- Attendance data
- Biographical and identifying information (including name, Social Security number, sex, marital status, date of birth, residency and citizenship status, ethnic background, academic major, and military status)
- Medical data
- Current status
- Accounts relating to fees
- Academic offenses
- Disciplinary offenses
- Counseling records
What is the student records appeal procedure?
Requests for hearing should be sent to the Kentucky Community and Technical College System and will be addressed in a timely manner
What is FERPA?
In its discretion, a college or KCTCS as appropriate may provide Directory Information in accordance with the provisions of the Act [Family Educational Rights and Privacy Act of 1974] to include:
- student name address email address
- telephone number
- date and place of birth
- major field of study
- dates of attendance
- degrees and awards received
- the most recent previous educational agency or institution attended by the student
- participation in officially recognized activities and sports
Students may withhold directory information by notifying designated officials at the college in writing within ten (10) calendar days from the first scheduled day of class of the fall term. All written requests for non-disclosure will be honored by the college for one (1) academic year. Requests to withhold Directory Information must be filed annually thereafter. A request for non-disclosure is commonly called a privacy request.
Learn more about FERPA on the KCTCS website.Directory Disclosure
MCTC may also disclose, without consent, directory-type information such as student name, address, email address, telephone number, date and place of birth, honors, awards, and dates of attendance. Students may ask for a copy of MCTC written FERPA policy, ask to see their records, or request that MCTC not disclose directory information by contacting the Student Development Office.
The Registrars Office is responsible for maintaining and ensuring the security of academic records. In the event of an accidental release of student information, the Registrar will immediately contact the student by e-mail, certified mail and telephone. In addition, the student will be informed of their right to file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5901