Campus Facilities Usage Guidelines for Community Organizations

Use of MCTC MCTC Campus facilities for activities is subject to the following guidelines:

• Priority of use for the MCTC Campus facility is for College business.
• The College reserves the right to cancel any use by non-College affiliated users within 5 workdays' notice prior to the event or as otherwise provided by mutual agreement.
• Approved use is confined to the immediate proximity of "Designated Location" only.
• Only For-Profit non-College affiliated users will be charged facility rental fees in accordance with the published fee schedule.
• These facilities use guidelines and procedures pertain to all activities conducted on College premises.
• Reservation of designated areas for public expression are covered separately under Administrative Policy 3.3.15 Campus Speech Policy.
• A Workforce Representative or designated person, must be present during the requested times that the non-College affiliated users are on campus.

• Requests and a completed copy of the Facilities Usage Request/ Agreement must be received by the College Campus Director for review no later than (10) working days prior to the scheduled event in order to be processed and considered for approval.
• All non-College affiliated users must provide a Certificate of Insurance.
• All user charges must be paid in full. Reservations must be confirmed by the College Campus Director, Workforce representative, and Facilities Manager prior to the event.
• The college reserves the right to assess fees to cover the costs of any and all services provided for the event. See all information and cost charges listed under Room Usage Fees.
• For all student clubs and organizations contact the Director of Recruitment.

Rooms are available during normal operating hours (8:00 am- 4:30 pm Monday through Friday), by request, at the College. Requests for the usage of the campus facility outside of the normal hours will be considered. The event sponsor will be responsible for enforcing all College policies and Usage Guidelines while utilizing campus facilities during and after campus normal operating hours. See "General Policies". No Saturdays after 5pm or anytime on Sunday.

Non-profit groups will not be charged a room usage fee but will be required to reimburse the college for any additional fee costs as shown in this policy.

For-profit groups will be charged:

• $50 per day per room for classrooms and conference rooms
• $200 per day for auditoriums (A media technician may also be required in the auditorium with costs as shown below.)
• $200 per day for computer labs

Labor and Materials Fees for All Groups (both non-profit and for-profit):

Set-Up/Clean-Up Fee

• $50 set-up fee if special set-up is required.
• $50 clean-up fee if clean-up is excessive or if group exceeds 100 people.
• Tablecloths: $3 cleaning fee per cloth
• Maintenance Fee
  A maintenance fee applies only when a maintenance staff member must work outside of normal facility operating hours. Fee is $30 per hour including one hour before arrival time and one hour after client leaves to allow staff time to check and secure the building properly.

Media Technician Fee

A media technician fee only applies only when a staff member works outside of normal work hours. When using Fields Auditorium (Maysville Campus) or media technician services in any room, the fee is $30 per hour including one hour before arrival time and one hour after client leaves to allow staff time to set up and secure equipment properly.

Equipment Fee

There is no charge for most equipment. Request must be made prior to event. Requests are filled on first-come, first-served basis. There is a fee of $15 per flip chart pad if the college provides.

Insurance

All non-college groups (with the exception of government agencies) must provide certification of liability insurance coverage. KCTCS shall be named as an additional insured on the individual policy. This is required by KCTCS Business Procedure 2.4, Use of KCTCS Facilities by Outside Agencies.

• Any organization using a college facility shall take proper care of the facility and its
  equipment and shall be financially responsible for any damage. All repairs will be arranged by MCTC personnel.
• The college will invoice the sponsor for an amount adequate to replace, repair, or clean damaged equipment or facilities. The sponsor will be responsible for the conduct of its participants while in the building and shall exhibit concern for patrons.
• DECORATIONS or DISPLAYS require advance college approval and shall be exhibited without defacing the building and shall be subject to the supervision and approval of the college.
  • Use of nails, tacks, screws, tape or other adhesives on walls or floors is not permitted.
• APPLIANCES or EQUIPMENT operated by electricity, explosive or highly flammable substance shall not be erected, installed or operated by the sponsor without written consent.
• All MATERIALS, SUBSTANCES, EQUIPMENT, or OBJECTS which can endanger life or cause bodily injury or damage property are strictly forbidden on campus.
• PASSAGEWAYS or EXITS shall not be blocked, locked, or bolted while the facility is in use.

• The sponsor is responsible for enforcing college policies while utilizing campus facilities. Groups who fail to enforce these policies may be denied the privilege to use college facilities in the future.
• The use of alcohol is not permitted.
• Carrying firearms or the use of weapons is not permitted.
• MCTC is a TOBACCO-FREE INSTITUTION. Tobacco and e-tobacco products are prohibited on all college properties and in all college facilities.
• SALE of merchandise or services of any kind whatsoever is prohibited on college property except upon prior written permission. Promotional materials for the sale of merchandise or services are also prohibited.
• FOOD AND DRINKS are permitted only in designated areas. No refreshments shall be taken into computer labs or other prohibited areas. If food and drinks are consumed, place all trash in appropriate containers and clean up the area.
• Meeting room users are responsible for leaving the room in the condition it was found. When exiting the room, turn off all lights, check bathrooms, and pick up any trash and dispose of it properly.
• Youth groups must be supervised at all times while they are using the facility. The reservation must be made by one of the adults supervising the functions.
• Glitter is not allowed.

Maysville Campus

Keri Teegarden
(606) 301-6018

Willie Hedge
Facilities Manager
(606) 407-0900

Montgomery Campus

Rebecca Morton
Campus Director
(859) 274-9618

Rowan Campus

Vicky Oney
Campus Director
(606) 780-6365

TJ McKinney
Facilities Manager
(606) 207-7712

Licking Valley Campus

Jennifer Owen
Campus Director
(859) 569-4765

Randall Taylor
Facilities Manager
(606) 210-3911