Employee COVID-19 Return to Work Protocol | MCTC

Employee COVID-19 Return to Work Protocol

During the current pandemic state of emergency, the Kentucky Community and Technical College System (KCTCS) developed and established safety plans designed to maintain safe working and learning environments in its locations throughout the state. These plans include protocols and procedures that are aligned with federal Centers for Disease Control (CDC) guidelines as well as state Executive Orders and health department procedures.  While a state of emergency exists, KCTCS exercises its authority to implement additional precautions for student, employee, and community safety.

For employee cases, exposures or symptoms please contact MCTCHealthyatwork@kctcs.edu.

NOTE: If you have tested positive or are experiencing symptoms of COVID-19, do not report on-campus until someone from either the Healthy at MCTC or Healthy at Work team has responded to your email. These inboxes are monitored regularly during normal business hours of Monday-Friday between 8:00 a.m. and 4:30 p.m.

If you are on-campus and begin to experience symptoms or have been notified that you have been exposed, please leave immediately and remain off campus until a Healthy at MCTC or Healthy at Work representative can provide guidance.


Faculty, staff, and administration must work together during these extraordinary times as required by KCTCS Administrative Procedure 2.0.2-P Employee Responsibilities and Corrective Action

How to Reduce Exposure:

  • Follow KCTCS guidelines provided by your college or system office
  • These guidelines include: 
    • Taking federal and state recommended precautions
    • Knowing the symptoms of COVID-19
  • Stay away from your onsite workplace when you are experiencing any of the following:
    • Fever of 100.4F or higher 
    • Chills or Sweating regardless of actual temperature rating
    • New Cough
    • Difficulty Breathing
    • Sore Throat
    • Muscle aches, body aches
    • Stomach upset or vomiting and diarrhea
    • Loss of taste or smell
    • Awaiting test results surrounding these or other symptoms
    • Told to stay in self-isolation
    • Link to current CDC symptoms: www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html 

If you begin to experience any of these symptoms while at work, you should contact your supervisor and leave work immediately.

Isolation/Quarantine Protocols

KCTCS has aligned isolation/quarantine protocols with the KY Department of Public Health. These guidelines can be found here. Additional protocols may be implemented at the local college level; please contact your Healthy at Work Officer for guidance specific to your college.

NOTE: FOR THE PURPOSES OF KCTCS PROTOCOLS IN THIS DOCUMENT, QUARANTINE MEANS TO STAY OFF CAMPUS OR OUT OF THE OFFICE FOR THE SPECIFIED PERIOD OF TIME. While we advise you to follow the state, local and federal guidelines, we have no authority over your actions while not on KCTCS property.

Positive Test

Please email a copy of your positive test results to mctchealthyatwork@kctcs.edu You must remain off campus until you receive a response from the Healthy at MCTC team. Providing the following information in the email will help the team respond:

  • Name
  • Supervisor Name
  • Campus
  • Last Date on Campus
  • If applicable:
    • Date of Positive Test 
    • Date that Symptoms began
    • Attach documentation of:
      • Positive Test Result
      • Dated Release from Quarantine from a Medical Provider or Health Department

Due to varying circumstances and vaccination status, each instance will be evaluated on a case-by-case basis. You must remain off campus until a return date is approved by the Healthy at Work team.


If you have been exposed to someone who has tested positive for COVID-19 please contact Healthy at Work and describe your exposure. The Healthy at Work team will evaluate your situation on a case-by-case basis and will respond with guidance.

Remote Working

Employees who have been advised by H@W to remain off-campus due to a positive case, exposure, or symptoms may work remotely after H@W and Supervisor approval. Employees who are unable to remote work due to their job responsibilities or may be too ill to work, may request Covid Phase 2 Leave. This leave offers up to two-weeks of pay (75 hours or pro-rated based upon regular assignment) one time only leave. Once this leave becomes exhausted, sick and vacation time would need to be utilized. Human Resources will work with employees who may need to utilize FMLA leave on a case-by-case basis.

If you have any questions about this protocol, you can contact your supervisor, the Healthy at Work team, or your human resources department.

Before you return to onsite work 

To safeguard KCTCS communities, your supervisor and Healthy at Work Officer will require documentation or certification that you are able to return safely to onsite work.

Complete the Self-Certification Form and return to your supervisor and Healthy at Work Officer.